Premium: Stayton Elementary School

Stayton, OR Trial

Official NACSW™

NW2 = Saturday April 22, 2023
ELITE = Sunday April 23, 2023

It is not appropriate to contact or visit the trial location prior to the trial date, nor should training take place on trial grounds once an event is approved/announced. Our locations are real life search environments where people work, go to school, etc. Pre-trial contact or visits risk the host losing the opportunity to use the location again in the future.

Trial Host:
Janice Jenkins/Canine Discovery Corp

Certifying Official:
Elite/NW2: Shelley Smith

Judges: Bob Gross / Cathie Laber

Entry Cost
ELITE: $160 per dog and handler team
NW2: $130 per dog and handler team

Number of Entries
Elite: 30 entries
NW2: 42 entries
One dog per handler per level./element.

Attention: All NACSW participants and volunteers

COVID Restrictions: The State of Oregon has lifted mask mandates as of March 11, 2022.
All attendees (competitors and volunteers) are not required to wear face masks when not in your vehicle or during indoor searches. We do ask that you respect the wishes of other competitors who may want to wear a mask, and/or if asked please stay 6 feet apart outdoors without a mask.
If there are any significant changes or updates after the draw period, entrants will be notified via email. Competitors are responsible for staying up to date on any jurisdictional requirements for their home location as well as the trial location including any travel guidance.

 TRIAL ENTRY INFORMATION

Trial Entry Open and Closing

The draw period for the trial will open on Thursday August 11, 2022 at 9:00 AM Pacific Standard time. Entries will be awarded by random draw of all entries received between 9:00AM Thursday August 11, 2022 and 9:00AM Saturday August 13, 2022.

Trial entry will close at the end of the draw if the trial and wait list are deemed full. If the trial and wait list are not full, the trial will remain open for entries until they are deemed full or the day of the trial. 

We will not be taking payment until you are given a space in the trial. If you are given a space in the trial, you will receive information on how to submit payment. You will then have until Monday August 29, 2022, at 5:00pm, to complete your payment to confirm your space in the trial.

Entry Method

All entries will be on-line via the link provided to the NACSW™ trial entry form. Paper and phone entries will not be accepted. Completing the form is not a guarantee of entry. You will receive an auto-response email confirming that we received your trial entry after registration – this email does not confirm your space in the trial. There will be a separate confirmation from k9discoverycorps@gmail.com  to let you know if your entry has been given a space in the trial.

Entry Requirements & Selection

A Qualified Entry is one that meets all the following criteria:

1.  Complete the on-line trial entry during the draw period listed above.

2.  The Handler is a NACSW member for the 2022-2023 membership year (8/1/22 – 7/31/23).

3.  The Dog is registered with the NACSW.

4.  Dogs participating in a trial must be at least one year of age.

5. The Dog has achieved the ORT title (passed all 3 odors) and prior title level at least 14 days before the trial opens for entries. This applies to all levels effective April 1, 2021.

6.  Qualified entry for NW2 – Dog has earned a NW1 title.

7.  Qualified entry for Elite – Dog has earned a NW3 elite title and has not yet earned an ELT-CH title.

Trial spaces will be determined in the following manner:

  • Spaces will be awarded by a random draw of all Qualified Entries received during the draw period listed above.
  • In the event that you are having technical difficulties with the entry system, please email trialentry@nacsw.net prior to the end of the draw period.
  • No dog will be given a space in more than one trial of the same level at a single event.
  • Second dog/handler entries on the alternate day may be accepted after all first dog/handler entries received by Monday August 29, 2022, are accommodated. 
  • If a trial level is not full after the draw of Qualified Entries, then there will be a Secondary Draw of any entries received that did not meet the ORT or title requirements. These entries will be accepted pending completion of the requirements. Note: dogs must earn the appropriate ORT and prior title level at least 3 days prior to the trial date to be eligible to compete. If the required title or ORT is earned less than 14 days prior to the event, it is the competitor’s responsibility to notify the host that the requirement has been completed.
  • After all entries received during the draw period are processed, if the trial level is still not full, entries will continue to be accepted in the order they are received through the closing date or when entries fill.
  • For Exhibit Only Dogs (FEO): Dogs running FEO are not eligible to receive titles or earn placement ribbons. FEO results will not be included in the posted trial results.
  • Host is offering spaces to 1st dog FEO teams. If space remains after all qualified entries are accommodated on Monday August 29, 2022, then we will offer spaces for those who wish to run a dog For Exhibition Only (FEO).
  • The trial host of an event has the right to refuse entry of any competitor or dog for just cause as approved by the National Trial Committee. Just cause includes lack of adherence to NACSW™  rules and guidelines and the policies outlined in each event entry premium.
  • Some trial entries may be given priority entry based on contributions to the organization and the trial process.

You will be notified via e-mail of the results of the random draw by 9:00PM Pacific Standard time, Saturday August 20, 2022.

If you have a spam blocker on your email account, please configure it to allow email from k9discoverycorps@gmail.com in-order to ensure delivery of confirmation and information about this trial.

You will then have until Monday August 29, 2022 at 5:00pm to complete your payment to confirm your space in the trial. Trial payments are payable by check, to: Janice Jenkins, 850 N. 5th Street, Aumsville, Oregon 97325

A waiting list for alternates will be started as soon as entries fill. Alternates will be contacted when a space opens. Depending on last minute trial logistics, we may opt to not fill all canceled spaces.

NACSW™  reserves the right to cancel a trial if minimum entry numbers are not met.

Be sure you read and understand the guidelines for this trial before entering. By submitting a registration for this NACSW™ Trial, you acknowledge that you have read, understand, and accept the policies and liability information of NACSW™.

CANCELLATION POLICY

The following cancellation policy applies:

  • For cancellation of entries on or before 5:00pm, Friday September 9, 2022 – Full refund minus $10 processing fee.
  • For cancellation of entries between 5:00pm, Friday September 9, 2022 and before 5:00pm, Friday September 16, 2022 – Full refund minus $25 processing fee if the host fills your space. No refund will be issued if the host doesn’t fill your space.
  • For cancellation of entries after 5:00pm, Friday September 16, 2022 – 50% of the trial entry fee will be refunded if the host fills your space. No refund will be issued if the host doesn’t fill your space.

If you earn the title that makes you no longer eligible for the level you are entered, then you must contact the trial host at k9discoverycorps@gmail.com to cancel your entry and will be subject to the published cancellation policy. You may opt to change your entry to an FEO entry in this case and will be placed on the FEO waitlist and only receive a space in the trial if the host is accepting FEO entries.

All cancellations must be emailed to k9discoverycorps@gmail.com

For cancellations that meet the above guidelines, refunds will be issued within 30 days of the request and no later than 14 days after the trial date.

All cancellations must be emailed to: k9discoverycorps@gmail.com

Entry fees shall not be refunded if a dog or handler is absent, disqualified, or excused by the NACSW™ official or judge.

This cancellation and refund policy applies to competitors that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.

If the trial cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the trial organizers, then the trial host will make their best effort to provide partial refunds after recouping their expenses.

LOCATION DETAILS

ADA Site Specific Conditions
The parking area is gravel and dirt. Several search areas will require some walking from the parking lot to the buildings and cabins. Most search areas are level but may require you to navigate uneven terrain of grass, dirt, gravel, some pavement and wooden pathways. The parking lot is large and has some shade with extra spaces between vehicles available.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, these conditions may be modified at the last minute.

Site Specific Conditions
This trial location is at a Boy Scout camp. The parking lot is a rough dirt/gravel lot and the pathways and search areas may require you to navigate gravel roads, wooden walkways, and uneven and/or rough terrain and/or pathways in wooded areas. The search areas and parking lot are spread out so there will be long walks to some of the search areas. Vehicles are not allowed to drive closer to search areas to drop off teams who cannot navigate the terrain. The long road into the camp and parking lot is gravel/dirt and uneven at times.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, the expected search areas, parking, and pathways to the search areas may be modified at the last minute.

Reactive Dog Parking
The overall parking lot is large so competitors with reactive dogs should be able to find ample parking at this trial, however there will not be separate potty areas since there is ample space to move about and the warm up boxes are located closer to the staging area of the trial.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

Unentered Dogs
Unentered dogs must remain in the competitor’s vehicle during the trial day. There will be ample potty areas, but unentered dogs should not be allowed to “play”, exercise, or train on the trial grounds. 

RV Parking
There is space for RVs to park in the competitor parking area during the trial day. The trial site parking lot is large enough to accommodate 2-3 RVs. No overnight RV parking is available. The road into the camp is gravel/dirt and uneven at times and narrow with limited pull outs.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

Smoking
Smoking is not allowed on this trial site, including the use of e-cigarettes.

Hotels
A list of area hotels is available here. Please check first that they accept dogs or are limiting the number of guests.
Silverton Inn & Suites – 310 North Water Street, Silverton, OR 97381, 503-873-1000
Stagecoach Inn Motel – 415 Grange Ave, Molalla, OR 97038, (503) 829-4382
Woodburn Best Western – 2980 Tom Tennant Dr, Woodburn, OR 97071, (503) 982-6515
Woodburn Super 8 – 821 Evergreen Rd, Woodburn, OR 97071, (503) 902-6364
La Quinta Inn & Suites by Wyndham – 120 N Arney Rd, Woodburn, OR 97071, (503) 982-1727

Veterinary Clinics
A list of area clinics is below:
Abiqua Animal Clinic, Ph: (503) 873-3691 Silverton, OR 97381
Woodburn Veterinary Clinic, Ph: (503) 982-2421 Woodburn, OR 97071
Silver Creek Animal Clinic, Ph: (503) 873-5701 Silverton, OR 97381

DOG INFORMATION

Dog Policies

  • All dogs must be on a 6’ leash at all times when not being tested. NO flexi-leashes while not participating in a competition search.
  • Reactive and/or spatially challenged dogs should wear a red bandana (to be provided by the dog’s handler) to help signal others that the dog needs extra space from other dogs.
  • Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.
  • Dogs and handlers must stay in designated areas to avoid contaminating testing space, interrupting a test, or from viewing any part of the testing.
  • Competitors should expect to keep their dogs confined in a crate or vehicle when not competing. The logistics of a trial typically do not allow for dogs to hang out on leash in between searches. Competitors should plan to provide their own shade using canopies or shade cloths.  
  • Refer to Location Details (above) for information on unentered dogs.

Females in Season
Will be allowed to run wearing “pants” at the very end of the running orders after all other dogs have been judged. Females in season will be parked and pottied in areas separate from the other dogs while at the trial if the location logistics permit. Handlers must contact k9discoverycorps@gmail.com  so plans can be made for the dog.

OTHER INFORMATION

Rules
Complete rules are available at www.NACSW.net. It is the responsibility of each competitor to read and understand the current NACSW™ Rule book prior to participating in a NACSW™ event.

Liability
By registering for the trial, the competitor hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others, resulting from the actions of her/his dog. The competitor expressly agree that the NACSW™, Janice Jenkins/Canine Discovery Corps, and its assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss or injury to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes. The competitor also agrees to assume all financial liability that may be incurred by the NACSW™ due to the actions of themselves or their dogs regardless of the cause.

Sportsmanship
All competitors/handlers and spectators are expected to follow the rules of the NACSW™ and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to testing and kept secret from other competitors. Please do not discuss hide placement or any details of a dog’s performance that may provide information or clues to other handlers or may be overheard.

NACSW™ Results
Results for each search and overall will be posted after all searches are completed and scores Results for each search and overall will be posted after all searches are completed and scores are verified for you to record your results for your own records. It is your responsibility to ensure your scores are accurate prior to leaving trial grounds. If a discrepancy cannot be verified at the trial, you may be instructed to submit a score card review request. It is not the responsibility of the host or NACSW to return score sheets that are left behind or to mail ribbons that are not picked up.

Spectators
There are no restrictions of attendance at our event. Contact the host at: K9discoverycorps@gmail.com if you will have someone attending with you so they can sign the online waiver..

An adult accompanying a minor must be present during the searches.
Everyone at the trial site must sign the waiver provided by the host and comply with all event requirements. Competitors are not allowed to watch the trial at any time.

Videotaping and Photography
At the host’s discretion, a photographer and/or video service may be present during the trial to offer photos and/or videos for sale to the competitors.

If the site allows public video to be taken, handlers may wear visible head or chest cameras to record their searches. You will not be allowed extra time at the start line to get your camera functioning. Please be sure it is ready to go prior to arriving at the search area. Videos may not be made public until completion of the trial day.

There is no photography or video allowed by spectators or volunteers.

As a condition of your entry, you agree to allow NACSW, or their agents, to video you and your dog during the entirety of the NACSW event. These videos are the property of NACSW. All competitors, through entry at any NACSW event, waive any and all rights relative to video broadcast or photography of such event.

Questions
All trial related questions, contact:
Janice Jenkins/Canine Discovery Corp
K9discoverycorps@gmail.com
Phone number for day of trial to be provided to competitors after the draw.

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